The HBA is currently recruiting for:
The Hubbards Barn Association (HBA) is seeking a dynamic, organized and reliable individual to become our new part-time Events Manager. As Events Manager, you are responsible for the management and execution of events that are held at the Hubbards Barn and Community Park (Hubbards Barn). Event rentals are a key revenue stream for the ongoing operations and sustainability of the Hubbards Barn, which provides a wonderful venue for weddings, community gatherings, and fundraisers. The events season runs from May to October, however the Events Manager works during the off-season, preparing for the upcoming season and working with clients.
Description: Reporting to the volunteer run HBA Board of Directors, the Events Manager is key to the ongoing operations of the Hubbards Barn and Community Park, and will be responsible for managing the week-to-week planning and execution of events. The Events Manager works in partnership with the part-time Hubbards Farmers’ Market Manager, who is responsible for the management and delivery of the weekly Farmers’ Market and market-related events.
Weekly duties are wide-ranging but will typically include:
Independently managing communications and scheduling of events, including monitoring e-mail and social media requests for information, responding to vendors questions in advance of events, and responding to clients in a timely fashion (ideally within two calendar days)
Clarifying client needs and referring clients to local vendors
Coordination of setup and take down by vendors
Hire, train, and oversee event staff
Collecting and reconciling event deposits and fees, and meticulous record keeping
Awareness/enforcement of events policies and dispute resolution
Marketing and promotion of the Hubbards Barn as an event rental space (e.g. social media, community groups, wedding/event fairs)
Provide a monthly summary to the HBA Board of Directors, keeping them informed of crucial developments, high-level overview of the past month (what worked/challenges), strategic insights, and upcoming plans.
Participation in HBA Board meetings as required
Ongoing communication and collaboration with the Farmers’ Market Manager
Experience working within a professional business capacity with a diverse population
Well-developed professional communication skills
Excellent time management and organizational skills
Proficient with office software
Proficient with social media platforms
Experience with counting and recording money transactions
Experience in tracking and managing contracts
Experience hiring, training and managing staff
The willingness to work according to the event schedule, plus some additional flexibility in scheduling as needed
Interest in expanding event offerings and developing new revenue streams to support community activities
A valid driver’s license and ongoing access to a vehicle
Physical ability to set up and move tables may be occasionally necessary
While not mandatory, the following skills would be considered an asset:
Previous experience in Event Management or hospitality
Previous experience as an independent contractor or small business owner
An understanding of food safety, fire safety, and alcohol control requirements
Experience working with a volunteer board
Experience drafting policy and standard operating procedures
Financial literacy and basic bookkeeping
Conflict management skills
This is a 12-month contract position, paid $25.00 per hour, with the option to be renewed, at the decision of the HBA Board of Directors. The hours vary weekly, depending on the month and the events scheduled. It is expected that the Events Manager will work approximately 40-60 hrs/month during the event season (generally from May to October inclusive), and 30-40 hrs/month in the off-season (November to April).
Interested individuals should send a resume and cover letter to firstname.lastname@example.org with “Events Manager” in the subject line. Applicants are encouraged to apply early. We are looking to hire as soon as possible and interviews will be ongoing until a suitable candidate is found.
The Hubbards Barn Association embraces diversity, and welcomes applications from all qualified candidates.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.